Review and consolidate Bazan expense reports every month.

Assist with the JEC report by testing all links and proof-reading department JEC Report sections by given deadline. Request translation for all JEC reports.

Handle all travel arrangements on a necessary basis for Bazan and Team.

Maintain all conference rooms clean and stocked. Ensure the systems are functioning properly and submit any troubleshooting tickets.

Ensure the kitchen, office and employee workstations remain clean, organized, and fully stocked. Send out monthly communication to employees as a reminder to keep the kitchen and office tidy.

Collect and distribute mail to the appropriate employees daily.

Maintain an updated inventory of monthly office supplies to ensure there the kitchen and supply room are fully stocked.

Greet office visitors and guide them to the required conference room. Validate parking for visitors as necessary.

Coordinate all key company meetings with meeting location, hotel, translators, transportation, food, and beverages.

Submit clearance forms as needed for our vendors to ensure they are allowed in the building for any office delivery, visits, or photoshoots.

Complete all safety trainings provided by the building to have current knowledge of all safety protocols. Coordinate any safety training courses with the building.

Submit maintenance work orders to the building as needed and confirm they are being completed.

Coordinate monthly birthday celebrations including ordering a cake, decorating the individual’s workstation, and having a birthday card signed by all employees.

Participate as a key member of all CC pillars.

Assist with Culture Committee events by planning and decorating for any upcoming holidays, potlucks, or events.

Schedule HR events and meetings that may include meeting space, room set up, food, and beverages.

Design and update digital screens according to company happenings and monthly content.

Assist with AFM Life letters which include trainings, links, and costs. Maintain and file any updates of Life Letters.

Purchase AFM Life trainings for employees as needed and keep spreadsheet on AFM Life training credit card purchases.

Ensure timely completion of training feedback from each employee. Complete a monthly audit and ensure completion of surveys. (Recommended completion within 2 days of training.)

Add and update new trainings that align to core competencies for employees.

Assist in updating the baseball cards with annual data/score updates by June 2026.

Provide a seamless process during new hire onboarding setting up their desk, and providing a tour of the office.

Work with HR and hiring teams to coordinate recruiting efforts by scheduling interviews on hiring teams' calendars.

Assist in purchasing and distributing new hire branded swag for new hires.

Support HR team in Open Enrollment efforts as needed.

Assist in HR ideation & projects as needed.